Job Listings

AHEPPP is happy to post job openings for all institutions regardless of membership. Positions will be posted on the website, posted in our members-only Facebook group and will emailed out to the AHEPPP membership. The cost is free and job information can be posted by emailing [email protected] Positions will be posted for 60 days unless otherwise noted or requested.

Senior Associate Director, Engagement & Annual Programs, University of California Irvine
Assistant Director of Student and Young Alumni Engagement, Biola University
Assistant Coordinator for New Student & Family Programs, Texas A&M 
Assistant Director for New Student & Family Programs, Florida State University 
Program Specialist – Parent and Family Programs, University of Illinois at Urbana-Champaign
Program Administrator: Parent & Family Programs, Auburn University
Assistant Director, First-Year Orientation and Family Engagement, Carnegie Mellon University


Institution: Biola University
Job Title: Assistant Director of Student and Young Alumni Engagement 
Full Posting: click here
Posted by AHEPPP on February 26, 2019

The Assistant Director of Student and Young Alumni Engagement will manage and oversee student and young alumni programs to actively and meaningfully engage students and young alumni, recruit students for Student Alumni Association (SAA) and young alumni for Young Alumni Development Council (YADC).

Duties and Responsibilities

  • Under the supervision of the Senior Director of Alumni and Parent Relations, serve as the direct point of contact, providing excellent customer service to all students and young alumni.
  • Partner with the offices of Student Development and Student Success to provide a seamless pathway from student to alumni based on research and industry best-practices.
  • Work with the Director of Alumni Outreach and Engagement to initiate and maintain relations with academic schools to develop young alumni programs and events consistent with University and Alumni Relations’ goals.
  • Develop a research strategy to discover young alumni’s feelings toward Biola, their needs and wants, and how they want to engage and connect with each other and with Biola.
  • Based on sound research data, implement and direct the strategic plan for student and young alumni engagement efforts including communications, events and volunteerism.
  • Manage the SAA and YADC programs including regular communications, recruitment of new members and training. 
  • Position the YADC as support and partner with Annual Giving and work with the Assistant Director of Annual Giving to incorporate the YADC into it’s outreach and programming.
  • Working with University Communications and Marketing, develop strategic and engaging young alumni-focused communication strategies (online content, e-blasts, newsletters and promotions) and explore/implement new avenues for engagement via mobile devices.  
  • Conduct outreach to young alumni, creating a plan to build relationships among young alumni and the university and providing services they desire, coordinating strategy with existing alumni programs and services.
  • Develop volunteer recruitment strategies, marketing the value of service to potential volunteers and assisting them in selecting activities appropriate to their goals and interests.
  • Motivate, educate and train volunteers to act as ambassadors of the university, drawing on the resources of key alumni volunteers and other Alumni Relations staff.
  • Work with the Senior Director of Alumni and Parent Relations to identify and encourage potential leaders among volunteers; assist in the development of leadership management and succession strategies.
  • Manage programs and events with a high level of autonomy, while with a team approach with focus on aligning goals with Alumni Relations’ strategic plan.
  • Host/attend and manage all details/logistics associated with events.
  • Provide information and customer service to attendees before, during and following events.
  • Track, analyze and provide event reports for statistical and follow-up use. 
  • Evaluate success of current and ongoing projects and making adjustments based on metrics and industry best-practices.
  • Other duties as assigned.

Education Required

  • Bachelor degree
  • Minimum of 2 years experience in volunteer management, customer service or related
  • Minimum of 2 years experience in event planning
  • Work or leadership experience in higher education

Skills Required

  • Strong leadership skills
  • High relational and interpersonal skills
  • Excellent communications skills - verbal, written, social media posting
  • Ability to analyze problems, situations or procedures to define objective and implement projects
  • Ability to set and maintain priorities while coping with a fluctuating and/or competing workload 
  • Ability to work as a part of a team and as a team leader to motivate others toward a common goal
  • Strong computer skills
  • Strong organizational skills
  • Strong ability to multi-task
  • High attention to detail
  • Holds personal theological beliefs that are in agreement with the Biola Doctrinal Statement. Maintain a lifestyle consistent with sound Christian principles and standards of conduct promulgated by the institution.

Reports to: Senior Director of Alumni and Parent Relations


 

Institution: University of California, Irvine
Job Title: Senior Associate Director, Engagement & Annual Programs
Full Posting: click here
Posted by AHEPPP on February 26, 2019

I.  Summary

Reporting to the Director of Parent Philanthropy and Engagement, the Senior Associate Director, Engagement & Annual Programs is responsible for securing leadership annual fund support to enhance the Parent Campaign for Student Success.  The Senior Associate Director develops fundraising and engagement strategies for the parent community to increase revenue and is responsible for establishing and managing successful relationships and strategies that result in greater affinity and engagement with the University, increased annual financial support and enhance the fundraising pipeline.  Through extensive knowledge in constituent relations and fundraising principles the Senior Associate Director applies creative and strategic thinking to planning and fundraising processes to increase parent involvement and development. The Senior Associate Director is responsible for personally soliciting and securing leadership annual level gifts between $500 and $2,500 and ensuring prospects are moved into a pipeline for future major gifts.

II. Specific Responsibilities

40% Outreach and Engagement

The Senior Associate Director, Engagement & Annual Programs will develop special projects related to securing membership for the Parent Executive Board and the Parent Leadership Society and will develop new fundraising initiatives to broaden the University’s donor base and create new donor pipelines. 

Collaborate with campus partners to host Parent Executive Board meetings.  In partnership with the Director of Parent Philanthropy and Engagement, establish and implement strategies to fulfill monthly and annual membership goals. Work with the annual programs team to support specific parent engagement activities and events.

60% Solicitation of Gifts:

Develop and implement processes and solicitation strategies in coordination with the Director of Parent Philanthropy and Engagement for the annual solicitation of donors and prospective donors between $500 and $2,500 with an emphasis on securing support for the Parent Campaign for Student Success. Solicitation activities are primarily focused on personal solicitations/visits with leadership annual fund prospects and volunteer recruitment opportunities.

In collaboration with the Director of Parent Philanthropy and Engagement, the Senior Associate Director is responsible for developing and implementing program-wide fundraising plans and individual prospect strategies.  Responsibilities also include monitoring leadership solicitation plans, and organizing meetings and events. Travels periodically over the course of the year to survey, enlist and solicit top donor prospects and campaign leaders.

Manage a prospect portfolio which includes past and current parents. Develop strategies for personal visits that include a solicitation, cultivation and/or stewardship activities. Complete 144 personal visits on an annual basis. 

Qualify prospects to help support the major gift efforts of the Director of Parent Philanthropy and Engagement. 

III. Knowledge, Skills and Abilities

This position requires a command of basic fundraising principles, a high level of organization, professionalism, and a broad familiarity with the objectives of annual fundraising.

2-5 years of professional experience in higher education fundraising or alumni relations.  Experience working with Student Affairs or Alumni Relations to raise private support or build volunteer programs.

One to two years of experience in development or fundraising in non-profit organizations or closely related fields which utilize skills such as sales, marketing and public relations.

Demonstrated experience with and/or commitment to working effectively with parents, students, and alumni from diverse backgrounds, in support of an inclusive and welcoming environment.

Strong organization, time management and collaboration skills.

Proven experience in special events and volunteer management.

Excellent interpersonal, written and verbal communication skills. 

Demonstrated understanding of the role of philanthropy in higher education.

Ability to travel.


Institution: Texas A&M
Job Title: Assistant Coordinator for New Student & Family Programs
Full Posting: click here
Posted by AHEPPP on March 25, 2019

Job Description

The Student Development Specialist II will be responsible for serving as the primary supervisor to the Lead Aggie Family Ambassadors, which includes the selection, training, and supervision of these student leaders. This position will also serve as the primary advisor to the Aggie Family Ambassadors, a student group, and will be responsible for the implementation and coordination of all aspects surrounding Family Weekend. This position will also assist the development and implementation of office-wide programs including New Student Conferences, Howdy Week and other new orientation, transition and retention initiatives.

Required Education and Experience:

  • Bachelor’s degree or equivalent combination of education and experience
  • One or more years of experience in student affairs work or related specialty with a bachelor's degree
  • No experience required with a master's degree

Required Knowledge, Skills, and Abilities:

  • Ability to multi-task and work cooperatively with others
  • Excellent oral and written communication skills, willingness to work as part of a team to aid students and families
  • Ability to work with individuals from diverse background

Other Requirements or Other Factors

  • Evening and weekend work and/or travel may be required
  • The individual in this position should actively promote and support diversity in programming, student leadership, and staffing.

Preferred Education and Experience:

  • Master’s degree.
  • Related experience in Student Affairs, Student Personnel, Higher Education, or a College/University environment
  • Experience with orientation programs
  • Experience advising or supervising student groups
  • Experience with large-scale program planning and development 

Preferred Knowledge, Skills, and Abilities:

  • Knowledge of the transitional needs and experiences of parents and family members
  • Familiarity with the first-year student experiences
  • Familiarity with program assessment and evaluation

Salary: $36,512.00 - $38,000.00

Responsibilities:

  • Provides support and resources to the families of freshman and transfer undergraduate students from admission to the University through graduation. Provides managerial and programmatic leadership for new student orientation, Family Weekend, and other transition and retention initiatives grounded in an understanding of student development theory, specifically for parents and family members, which includes exploration and coordination of new initiatives for parent and family programming and contributing to the coordination of the Aggie Family Advisory Council and Aggie Family Network.  
  • Supervises the Non-Teaching Graduate Assistant or Parent & Family Programming and Outreach and intern/practicum students. Serves as a primary supervisor to the Lead Aggie Family Ambassadors which includes the selection, training, and supervising these student leaders.
  • Serves as a primary advisor to the Aggie Family Ambassador Student group.
  • Assists in recruitment and training of Ambassadors.
  • Maintains student group records. Monitors fiscal activities of student groups.
  • Assists with components of Parent and Family Communication Plan, which includes coordination of Aggie Family Webchats and Aggie Connection Newsletter.
  • Assists with the development and implementation of office-wide programs including New Student Conferences, Howdy Week and other new orientation, transition and retention initiatives.
  • Promotes and supports diversity in programming, student leadership, and staffing.
  • Serves on University, Division of Student Affairs and Department committees and task forces, as assigned.
  • Includes membership in the on-going New Student Conference Committee. Maintains active role in professional associations and organizations related to Parent and Family Programs and orientation.
  • Performs other duties as assigned.

Institution: Florida State University
Job Title: Assistant Director for New Student & Family Programs
Full Posting: click here
Posted by AHEPPP on March 26, 2019

Responsibilities

Coordinate the University’s first-year seminar course, including the selection, recruitment, and training of 15 Peer Navigators and 15 instructors. Teach at least one SLS 2206 course each semester. Develop curriculum and conduct research for overall effectiveness and satisfaction. Coordinate the marketing of the course, including all e-blasts, social media advertising, face-to-face information sessions, etc.

Assist with the logistics and planning of approximately 30 orientation sessions, which are attended by 16,000 students and families annually. Coordinate the scheduling of campus partners for presentations and information sessions. Lead the marketing efforts for four major university publications (Holopaw, Family Calendar, Family Guide, Transitions Guide), including working with campus/community partners to secure outside funding sources and sponsorships. Oversee the Express Orientation process. 

Oversee the recruitment, selection, training, and supervision of a 12 person front office staff, charged with coordinating the day-to-day communication for the department (e-mail, phone calls, etc.). Ensure HR policies are being trained and followed, and facilitate hiring/compensation paperwork. Serve as the primary supervisor throughout the year and facilitates mid-semester evaluations for each employee. 

Provide departmental direction and resolve issues that arise within the department.  Managing assessment on behalf of the department. Serve in an on-call capacity managing crisis during scheduled weeks throughout the summer. Serve in the absence of the Associate Dean of Students/Director. 

Hire, select, and train one graduate assistant, one graduate intern, one Office Manager, and one Logistics Manager, in addition to the positions outlined above. 

Plan other first year initiatives, serve as a staff liaison for Family Connection Council, and sit on appropriate division committees.

Qualifications

Bachelor's degree in student affairs, higher education or related field and four years of appropriate experience. Master’s Degree Preferred.

Experience developing curriculum and conducting research for overall effectiveness and satisfaction.

Experience with logistics and planning orientation sessions.

Ability to communicate effectively verbally and in writing.

Experience dealing with crises and managing sensitive information.

Ability to evaluate process effectiveness and develop change or alternatives.

Experience effectively training and directing the work of others.

Knowledge of the principles and practices of student program planning, development, and evaluation.

Anticipated Salary Range

Hiring Salary:  $48,000

To apply, please visit http://jobs.fsu.edu and search for Job ID: 44977. Application review begins March 31.

Please contact Alison Leach Hughes at [email protected] with questions.


InstitutionUniversity of Illinois at Urbana-Champaign
Job Title: Program Specialist – Parent and Family Programs
Full Posting: http://jobs.illinois.edu 
Posted by AHEPPP on March 26, 2019
 

Illinois is a world leader in research, teaching, and public engagement. We serve the state, the nation, and the world by creating knowledge, preparing students for lives of impact, and addressing critical societal needs through the transfer and application of knowledge. Illinois is the place where we embrace difference. We embrace it because we value it. Illinois is especially interested in candidates who can contribute, through their research, teaching, and/or service, to the diversity and excellence of the Illinois community.

PRIMARY POSITION FUNCTION:

The Parent & Family Program Specialist will be responsible for the logistical coordination of programs and events both on and off campus, providing timely information about campus events through our multiple communications channels, compiles and edits publications, and aids in the administration of the Moms and Dads Associations.

DUTIES AND RESPONSIBILITIES:

Operations:

  • Coordinates all logistical components of programs and events both on and off campus; i.e. Summer Registration Parent and Family Orientation, International Family Orientation, Summer Send Off, Move-in Day, Moms Weekend, Dads Weekend, Sibs Weekend, and others. 
  • Provides timely information about campus events through multiple communications channels, both print and digital content.
  • Researches and creates educational content for print and digital communications; collaborates with student affairs and academic departments across campus to develop educational content for families.
  • Database management, including collection, updating family contact information, and collaborating with Advancement to ensure proper coding in TED. 

Administrative/Supervision:

  • Administers multiple award programs on behalf of the Moms and Dads Associations and the Parent Fund.
  • Develops outreach programs to enhance family engagement in the campus community and programs.
  • Supervises student employees and oversees the student learning outcomes program for the department.
  • Supports the administration of the Moms and Dads Associations, separate non-profit affiliated organizations.
  • Performs other duties and additional responsibilities as assigned. 

QUALIFICATIONS:

Required: 

Bachelor's Degree

One year of experience in Student Affairs or a related field, and one year of supervisory experience (experience can be concurrent). 

Preferred:

Master's Degree (conferred by time of hire)

Two years of experience in event planning, programming, working with volunteers, writing and researching, public speaking, database knowledge and experience with web maintenance.

Successful candidates will have the following:

  • Excellent verbal and written communication skills
  • Demonstrated ability to interact effectively with senior management levels, in a fast-paced environment
  • Excellent organizational and problem solving skills, along with keen attention to detail
  • Proficiency in Microsoft Office Suite. 

SALARY AND APPOINTMENT INFORMATION:

This is a full-time Civil Service Program Assistant position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date.  Salary is commensurate with experience.

TO APPLY:

Applications must be received by April 1, 2019.  http://jobs.illinois.edu 

Institution: Auburn University
Job Title: Program Administrator: Parent & Family Programs
Full Posting: click here
Posted by AHEPPP on: March 28, 2019

Job Summary

The Administrator of Parent & Family Programs engages, informs, and supports parents and family members of Auburn University students through proactive communication, programming, and customer service.

Essential Functions

  1. Oversees the Office of Parent and Family Programs by serving as the primary point of contact for parents of all enrolled students by responding to parent questions/concerns via email, phone, and social media. Responds to emergency situations by providing support for parents/families. Develops, oversees, and assesses protocol for responding to parent/student concerns by determining intervention methods and best referral sources to aid students. Manages completion of timely and complete case documentation of all parent/student referrals through electronic record-keeping system.

  2. Manages the AU Parents Association (AUPA) Board of Directors through coordinating the recruitment, application, and interviews of potential AUPA board members and organizing the logistics for the three annual AUPA board meetings.

  3. Oversees and maintains the AU Family Portal - a multi-department collaboration that provides a centralized portal for parents for accessing grades, financial records, and resources. Coordinates all components of the platform including contracts, departmental agreements, content creation, and publicity to campus partners. Additionally, maintains the parent and family database in connecting with several departments across campus.

  4. Coordinates large-scale events such as Home Sweet Auburn, Fall Family Weekend, the AU Parents' Association Board of Directors Faculty and Staff Award Ceremony, and Sibling Day.

  5. Compiles and creates parent publications and information resources including brochures, Navigate Webinar Series, Summer Newsletter, Parent and Family Resource Guide, and the Parent and Family Programs Guide within the Auburn Guides mobile application.

  6. Creates and implements all department protocols and procedures and ensures proper documentation is in place (including the Parent and Family Operations Manual and Internship Guide).

  7. Communicates with staff across campus and the community about Parent and Family Programs by participating in Advisor Caucus, aids university-wide initiatives by serving on or chairing various committees, and meets individually with departments to promote resources within the office.

  8. Manages the budget for both Parent and Family Programs and the AU Parents Association; provides routine and ad hoc analyses/reports/metrics to ensure adherence to budget and accounts for discrepancies in budget.

  9. Coordinates program assessments for the office, including the collection, interpretation, and presentation of data.


 

Institution: Carnegie Mellon University 
Job Title: Assistant Director, First-Year Orientation and Family Engagement
Full Posting: click here
Posted by AHEPPP on: April 17, 2019

Job Description

Assistant Director, First-Year Orientation and Family Engagement
Student Affairs - 2012232

Job Summary

Carnegie Mellon University (CMU) is a highly selective global research university of nearly 7,000 undergraduate students. Recognized for its world-class arts and technology programs, collaboration across disciplines, and creative leadership in the fields of Business Administration, Computer Science, Engineering, Fine Arts, Humanities and Social Sciences, Public Policy & Information Systems, and Science, Carnegie Mellon is consistently ranked among the top 25 universities in the United States.

We are situated in the heart of Pittsburgh, a city that has reinvented itself as a hub of innovation and information and life sciences technology. The city boasts nine colleges and universities, museums, opera, a world-class symphony, and several professional sports teams. Pittsburgh is known for its diverse neighborhoods, top schools and hospitals, affordable housing, eclectic restaurant scene, lively arts and music communities, and recreation opportunities that abound in our more than 2000 acres of city parks and on its three rivers. Pittsburgh offers a quality of life that has been internationally recognized, prompting the city’s ranking as America’s most livable city in recent years.

We are searching for an Assistant Director of First-Year Orientation and Family Engagement, mid-level leadership position within the Division of Student Affairs. In this role, you will be responsible for a broad range of activities designed to develop and improve our relationship with incoming undergraduate students, their parents, and family members. You will coordinate transition programming that includes the university’s nine day First-Year Orientation Program which provides support for students’ intellectual, social, emotional, and cultural transition to campus. Additionally, you will work on programs and communications that cultivate deep and important involvement of parents and relatives with the university community.

Reporting to the Associate Dean of Family Engagement and First-Year Orientation, your core responsibilities will include:

Program Planning

  • Works with university partners to design and implement signature programs during First-Year Orientation and Family Weekend that are focused on curriculum design, student and family learning, and assessment.
  • Designs programs, communications, and interventions from a perspective of multicultural competence in order to advance student success and a positive college transition across a diverse student body.
  • Articulates goals and learning outcomes for programs and ties those outcomes to divisional and institutional priorities.
  • Provides oversight for administrative support staff and their role in supporting First-Year Orientation logistics such as space reservations and allocation, dining, campus facilities, media and AV.
  • Develops and stewards an annual programmatic budget of $230,000 under the direction of the leadership.

Supervision

  • Delivers leadership for the recruitment, hiring, and supervision of 150+ First-Year Orientation student leaders including Head Orientation Counselors, Orientation Leaders, and Orientation Counselors.
  • Supervises NODA Graduate Interns when hired to assist in First-Year Orientation planning.
  • Designs and implements training sessions for student leaders focused on collaboration, college transition, small group facilitation, and conflict resolution.

Communications

  • Designs communications specifically focused for families of limited income students to improve engagement towards student success.
  • Provides leadership for First-Year Orientation and Family Engagement distance education including websites, webinars, event live streaming, social networking, and other new technologies.
  • Coordinates communication to new students and relatives including the Pre-Orientation Summer Mailing, First Year Fast Tips email series, Orientation Schedule, and Family Weekend schedule.
  • Partners with Marketing and Communications and local media to build a regular schedule of media coverage highlighting First-Year Orientation and Parent and Family Engagement at the university.

Assessment

  • Develops and implements a robust assessment agenda of First-Year Orientation and Family Engagement in partnership with leadership and the Director of Institutional Research and Analysis.
  • Shares and presents assessment results with campus partners to inform decision-making related to first-year student transition and relative engagement.

Collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a dynamic population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

The priority deadline to apply online is Monday, April 29, 2019.

Qualifications

  • Master’s degree in higher education, student affairs, or related field.
  • Minimum three years of experience post graduate degree required.
  • Experience with orientation, transition, and retention (OTR) programs in a college or university setting highly desired.
  • Experience in programmatic assessment, research methodologies, and data driven decision-making preferred.
  • Demonstrated multicultural competence and experience working in a diverse environment, experience providing supervision to student employees, strong fiscal management skills, and experience managing programmatic budgets preferred.

More Information

Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.

A listing of employee benefits is available at: www.cmu.edu/jobs/benefits-at-a-glance/.

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

Department URL: https://www.cmu.edu/first-year-orientation

Job Function: Administration / Management

Primary Location: United States-Pennsylvania-Pittsburgh

Time Type: Full Time

Organization: COMMUNITY LIFE

Minimum Education Level: Bachelor's Degree or equivalent

Preferred Education Level: Master's Degree or equivalent

Salary: $49,000 - $54,000 / year DOE