Job Listings

AHEPPP is happy to post job openings for all institutions regardless of membership. Positions will be posted on the website, posted in our members-only Facebook group and will emailed out to the AHEPPP membership. The cost is free and job information can be posted by emailing [email protected] Positions will be posted for 60 days unless otherwise noted or requested.

Assistant Coordinator - New Student & Family Programs, Texas A&M University
Associate Director of Alumni Relations, University of Portland
Director, Orientation and New Student Services, University of Arizona
Associate Director, Orientation and New Student Programs, George Mason University
Leadership Gift Officer, Parent Fund, Colby College
Assistant Director, Student Affairs Philanthropy
Family Outreach Specialist, New Mexico State University


Institution: Texas A&M University
Position: Assistant Director of Parent & Family Programs (SL Assistant Director I)
Full Posting: Here
Posted by AHEPPP on September 3, 2019

Our CommitmentTexas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values.

Who we are

The Offices of the Dean of Student Life strive to enhance your opportunities as a student to participate fully in the University experience.  We do this by providing you with information, services, programs and involvement opportunities that facilitate responsible life choices and promote awareness of yourself and of your community.  Each of the program areas within the Offices of the Dean of Student Life has a specific mission, but one common goal:  to provide education, outreach, and support to you. Learn more about our various program areas at https://studentlife.tamu.edu/.

What we want

The Student Development Specialist II in New Student & Family Programs will be serve as the primary supervisor to the Orientation Leaders, which includes the selection, training, and supervision of these 40-60 student employees. They will supervise the non-teaching Graduate Assistant responsible for co-supervision of the Orientation Leaders. The SDSII will also assist with the development and implementation of New Student Conference programs, Howdy Week programming and other orientation, transition and retention initiatives.

Required Education and Experience:

  • Bachelor's degree or equivalent combination of education and experience
  • One or more years of experience in student affairs work or related specialty

Required Knowledge, Skills, and Abilities:

  • Ability to multi-task and work cooperatively with others
  • Excellent oral and written communication skills
  • Willingness to work as part of a team to aid students and families
  • Ability to work with individuals from diverse backgrounds

Preferred Education and Experience:

  • Master’s degree
  • Related experience in Student Affairs, Student Personnel, Higher Education, or a College/University environment
  • Experience advising or supervising undergraduate students
  • Experience with large-scale program planning and development
  • Experience with orientation programs 

Preferred Knowledge, Skills, and Abilities:

  • Knowledge of the transitional needs and experiences of first-year and transfer students
  • Familiarity with the first-year student experiences
  • Familiarity with program assessment and evaluation

Salary Range: $37,000- $39,000 annually

Responsibilities:

  • Serve as the primary supervisor to the Orientation Leaders which includes the hiring, training, supervising, and evaluation of these student leaders
  • Maintains pertinent student records
  • Coordinates and implements the Orientation Leader training schedule, arranging for facilities to accommodate OL training and programs, scheduling OL for New Student Conferences, planning the leadership retreat, and coordinating the day-to-day orientation leader grouping logistics
  • Conducts research on best practices associated with student leader training and development for orientation programs
  • Supervises the Non-Teaching Graduate Assistant responsible for co-supervision of the Orientation Leaders
  • Includes planning and implementation of new staff training for this individual, coaching, and performance evaluations
  • Coordinates and implements aspects of the of the New Student Conference experience which includes coordinating the pre-conference evening program logistics and coordinating and implementing the Being an Aggie program
  • Assists with the development and implementation of office-wide programs including New Student Conferences, Family Weekend, Howdy Week, and other new orientation, transition, and retention initiatives
  • Explores and coordinates new initiatives for new student programming
  • Coordinates and implements specific programs within Howdy Week: Aggieland’s Week of Welcome including coordination of the general campus events and the Office of New Student & Family Programs signature event, Ice Cream Carnival
  • Establishes and maintains communication channels with on-campus general event coordinators, assists with the creation of the Howdy Week marketing and publicity campaign, plans the Ice Cream Carnival, recruits staff volunteers, and coordinates Howdy Tables
  • Conducts research on best practices associated with week of welcome programming
  • Coordinate the Aggie Orientation Leader Program Reunion events which includes arranging facilities to accommodate programs, assisting with the development and implementation of the reunion weekend, coordinating former and current student events, and assisting with the creation of the marketing and publicity campaign for the AOLP Reunion weekend
  • Prepares correspondence and reports
  • Performs other duties as assigned 

Special Note: A cover letter, resume, and contact information for three professional references are strongly recommended. You may upload all three on the application under CV/Resume.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


Institution: University of Portland
Position: Associate Director of Alumni Relations
Full Posting: Here
Posted by AHEPPP on September 9, 2019

The Associate Director of Alumni Relations works collaboratively with the Office of Alumni & Parent Relations to foster new and existing alumni and parent relationships.  This position is responsible for chapter development and creating volunteer structures and management systems to empower volunteers to implement events and build engaged, sustainable communities.  This position requires knowledge of best practices for effectively engaging alumni and parents. 

This position has the following schedule related requirements: ability to plan and/or participate in evening and weekend Alumni & Parent Relations events approximately 4 to 6 times per month.

This is a full-time, 12-month, exempt position with benefits. Benefits include: medical & dental insurance, life insurance, long-term disability insurance, sick & vacation time, tuition remission benefits starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions after 2 years of employment, and eligibility for the University’s home purchase assistance program consistent with program requirements. (Please note that eligibility for all University benefits is subject to applicable policies, practices, and requirements.)
Responsibilities
Oversee, develop, and implement volunteer stewardship strategies, areas, programs, efforts, and campaigns at Office of Alumni & Parent Relations.

Develop, implement, and measure a plan that systematically identifies, recruits, and trains alumni and parent volunteers.

Oversee and manage volunteers and resources (e.g., regular communication with leaders, cost-effective and strategic event planning with leadership teams, and stewardship of volunteers).

Develop and implement strategies and programs that maximize engagement of alumni and parents outside of the Portland area.

Understand and implement digital engagement tactics that optimize support of alumni and parents.

Supervise the continued reliability and accuracy of the University database by developing and implementing processes for obtaining, recording, and updating alumni and parent data provided by volunteers.

Provide quarterly measurement and analysis of alumni and parent communications, event quality, attendance, and overall engagement while using industry research to compare UP trends against peer schools.

Manage and administer event and program budgets tied to return on investment metrics.

Develop strong working partnerships across the University community, with a focus on Development, Marketing and Communications, University Events and Athletics.

May manage assigned staff (regular and temporary employees, student employees, and contractors/vendors) and/or day-to-day operations of certain areas as assigned. Supervisory responsibilities may include overseeing all aspects of hiring, expectation setting, mentoring and coaching, work assignments, performance management and evaluations, and disciplinary processes.

Institution: University of Arizona
Job Title: Director, Orientation and New Student Services
Full Posting: https://uacareers.com/postings/41509
Posted by AHEPPP on September 20, 2019

The University of Arizona is seeking a highly motivated, organized, creative professional, who is committed to public higher education to assume the role of Director of Orientation and New Student Services. The Director serves in the Office of Undergraduate Admissions, a unit of Enrollment Management, and represents the University to prospective students, families and supporters, counselors, school district officials, campus constituents and the general public on campus and throughout the nation. This individual is responsible for the successful oversight and implementation of new student services and university enrollment. In addition, this person is responsible for interpreting and communicating University admission and financial aid policies, academic policies and requirements, and student service policies and procedures to a variety of constituents.

The Director of Orientation and New Student Services leads a team responsible for the overall operation and management of programs that facilitate students’ transition into the University of Arizona. In addition to event planning and management, this includes oversight of student employment, maintenance of digital onboarding resources, and management of auxiliary fees, student employment and training, and yield functions (Next Steps Center and enrollment fee) that facilitate students’ transition into and through university life. The New Student Services team strives to provide students with a welcome experience that assists in his or her connection to the university and builds their identity as a member of the Wildcat Family.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

The University of Arizona is in the process of creating a new classification and compensation architecture. This University Career Architecture Project (UCAP) will revolutionize the way we think about professions and manage compensation at the UA. It is a two year initiative that will replace the current classified staff and appointed professional categories of employment with market-based job functions and families. As an applicant, UCAP will create clearer career paths and opportunities and will help you make more informed pay decisions. To learn more about this project, please visit ucap.arizona.edu.


 

Institution: George Mason University
Job Title: Associate Director, Orientation and New Student Programs
Full Posting: https://jobs.gmu.edu/postings/46640
Posted by AHEPPP on September 24, 2019

Associate Director, Orientation and New Student Programs

The George Mason University, Division of University Life invites applicants for the position of Associate Director for Orientation and New Student Programs within the New Student and Family Programs office (NSFP).

George Mason University is an innovative, public, entrepreneurial institution with national distinction in a range of academic fields. Located in the heart of northern Virginia's technology corridor near Washington, D.C., the university attracts a diverse and talented student body of over 36,000. The university--its enrollment, academic programs, facilities and services--is expanding, as is its reputation. Recently cited as a top-rated institution in The Chronicle of Higher Education "Great Colleges to Work For Survey" and as one of the nation's top universities to watch on the U.S. News & World Report list of "Up-and-Coming Schools," George Mason is an institution providing tremendous opportunity for students, faculty and staff.

Reporting to the Director of NSFP, the Associate Director of Orientation and New Student Programs provides strategic and active management of various components of the department. Additionally, the Associate Director assists with the program development and implementation of Orientation and other programs and initiatives serving the office’s mission.

The position is comprised of five main components:

(1) Leadership and program management for Orientation and new student programs

(2) Development and management of key stakeholder partnerships

(3) Oversight of internal and external communication and publications

(4) Program evaluation and assessment

(5) Professional staff development and supervision

Working together with the Director, the NSFP professional staff, and a dynamic team of student leaders, this position will assist in implementing new student Orientation for over 12,000 new students and guests annually, as well as overseeing the development and oversight of student leader team initiatives, and co-leading campus first-year programs, including Mason Reads and The Preamble. As an integral member of the NSFP management team, the Associate Director provides direction and support for a wide-range of division initiatives and serves as an active ambassador for the George Mason community.

Qualifications

  • Master’s degree in Higher Education, Student Personnel, Counseling or related field is required.
  • Must possess three to five years progressively responsible professional experience and leadership working closely with staff, undergraduate students, and/or graduate students
  • Have a strong working knowledge of new student programs and student transitional issues;
  • Have exceptional interpersonal, oral and written communication skills and be able to communicate with a variety of constituents and departmental stakeholders;
  • Have experience creating and managing both print and electronic and web publications;
  • Have demonstrated experience designing assessment plans, developing, executing and analyzing data and creating meaningful reports for distribution;
  • Have demonstrated leadership abilities and supervisory experience (various levels of supervision a plus- i.e. professional staff, graduate level staff and students);
  • Have experience designing, developing and executing large scale programming initiatives;
  • Possess highly developed organizational management and problem-solving skills;
  • Be able to work to meet deadlines, work accurately and quickly with attention to detail and be able to manage multiple complex programs and projects simultaneously;
  • Be able to make independent decisions on behalf of and in conjunction with departmental, divisional and university missions and initiatives;
  • Have a strong commitment to customer service;
  • Be able to manage conflicting and competing situations;
  • Be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff;
  • Previous knowledge of or experience in family programs
  • Flexibility to work evening hours and weekends, particularly during summer months, is a position requirement.

The anticipated start date for the position is January 2020. Priority review of applications will begin on October 18, and will continue until the position is filled.  


Institution: Colby College
Job Title: Leadership Gift Officer, Parent Fund
Full Posting: click here
Posted by AHEPPP on: October 21, 2019

As Colby College’s 20th president since 2014, David A. Greene has been executing an ambitious program for ensuring Colby’s place among the world’s finest liberal arts colleges. President Greene has led outreach efforts to communicate the value and impact of a Colby education, which resulted in more than doubling the number of students seeking admission to Colby in the past three years and setting institutional records for funds raised over the past two consecutive years. President Greene’s bio can be found here

Propelled by visionary leadership, a compelling array of initiatives, and record fundraising in fiscal year 2017, Colby recently launched the largest fundraising campaign ever at a liberal arts college—$750 million—in October 2017. With the success of the Dare Northward campaign, the College will be known for a distinctive set of multidisciplinary academic offerings; an even more cohesive and accessible institutional culture for students from all backgrounds; the foremost art and athletic facilities in the educational sector; a welcoming, thriving, and dynamic surrounding community; increased global connections and resulting perspectives; the richest set of universal student experiences to enhance the Colby academic program; and the capacity to support the postgraduate success of every one of their students.  

Thus far, more than 20,000 alumni and friends have made donations in support of initiatives such as the downtown Waterville revitalization, academic partnerships, financial aid, and global experiences and internships—collectively raising more than $479 million to date toward the Dare Northward campaign. Colby now ranks as a national leader among the nation’s colleges and universities in alumni giving participation. To learn about the Colby Dare Northward campaign, visit https://darenorthward.colby.edu/.  

The College is seeking a highly motivated leadership gift officer for the Parent Fund at an exciting and defining moment in Colby’s history. This key position offers a unique opportunity to be part of an ambitious and transformational campaign. Reporting to the director of parent giving and programs, the leadership gift officer, parent fund is responsible for the qualification, cultivation, solicitation, and stewardship of Colby College parents capable of annual gifts up to $100,000 and has a comprehensive understanding of best practices for annual giving engagement. The leadership gift officer, parent fund will recruit, train, support, and direct the activities of the Parent Executive Committee (PEC); hold a primary focus to close annual fund gifts at the $5,000 through $25,000 level; and maintain a portfolio of not more than 65 individuals. In addition, the leadership gift officer, parent fund will assist in the development of events, volunteer opportunities, and communications to maximize engagement and philanthropy of all Colby parents. A highly visible representative of the College, the leadership gift officer, parent fund has a deep appreciation for the liberal arts college experience and a strong personal commitment to Colby’s core values.  

To learn more about Colby Advancement careers and institutional initiatives, please visit http://colby.edu/advancement-careers. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.


Institution: William & Mary
Position Title: Assistant Director, Student Affairs Philanthropy
Full  Posting: https://jobs.wm.edu/postings/36823 
Posted by AHEPPP on October 10, 2019

Position Summary

The Office of Parent & Family Giving and Student Affairs Philanthropy is part of the Office of University Advancement and is responsible for outreach to donors and prospects for the purpose of securing and stewarding leadership and annual gifts to William & Mary. The office raises monies for endowment, capital, and annual support for all areas and funding priorities with focused efforts on Student Affairs priorities.

The Assistant Director of Student Affairs Philanthropy works closely with the Senior Director of Parent & Family Giving and Student Affairs Philanthropy, and the Vice President for Student Affairs to build a high-level major gift program that generates significant revenue for the Division of Student Affairs from alumni, parent donors, and friends. This position will collaborate closely with the Parent and Family team and work directly with the VP for Student Affairs and her senior team to develop philanthropic priorities and cultivation strategies. The incumbent will assist to provide occasional support to the Parent & Family Council (PFC), which is the Student Affairs advisory board of parents and family members. The PFC participates in targeted development and outreach activities, and contributes philanthropic support to the university. 

Reporting to the Senior Director, the Assistant Director must identify, cultivate, solicit and steward a portfolio of approximately 150 – 200 major gift prospects with the capacity to make gifts/pledges in excess of $100,000 within 3-5 years of identification. The position will secure $500,000-$1 million in gifts annually once the portfolio is established.
Specific responsibilities include (but not limited to):
• Front-line fundraising, portfolio management and engagement of alumni and parent communities and Student Affairs prospects. Coordinate and implement thoughtful and donor-centric development strategies designed to reach William & Mary’s most significant Student Affairs prospects—alumni, parents, and other friends.
• Oversee annual fundraising initiatives of student affairs broadly and the development of alumni and parent giving and volunteer opportunities regionally and internationally.
• Research and write briefings to prepare colleagues, including leadership and faculty, for effective meetings with major gift prospects.
• Support and help manage the Parent and Family Council as needed and work with the Senior Director and leadership volunteers.

This is an exciting time to work at William & Mary in the Office of Advancement as we raise $1B in our campaign, For the Bold! We are hiring ambitious, energetic professionals to join a team of 180 colleagues in our award-winning work of alumni engagement, fundraising and philanthropic outreach to a diverse community of supporters. Our alumni give back to W&M, earning us the honor of being named the number one public institution for alumni giving in 2018.

Required Qualifications 

EDUCATION:

Bachelor’s degree with substantive experience or specialized expertise directly related to the position.

COMPETENCIES:

  • Knowledge of fundraising principles and strategies, with an understanding of volunteer management and its role in fundraising.
  • Desire to reach aggressive goals with the ability to solicit and secure private gifts.
  • Strong fundraising skills with the demonstrated ability to identify, qualify and cultivate prospective donors.
  • Strong problem solving skills with the ability to develop solutions to roadblocks and exercise sound judgments when making decisions.
  • Proficiency in a variety of software applications, with demonstrated proficiency in MS Office suite.
  • Strong interpersonal, oral and written communication skills with the ability to work effectively with a diverse constituency.
  • Self-starter with a strong work ethic, a commitment to high performance and teamwork with a desire to work collaboratively with colleagues and other staff across campus.
  • Excellent organizational skills with the ability to work independently with minimal oversight, while managing multiple relationships and competing priorities concurrently.
  • Understanding of the function of volunteer boards and senior level volunteers.
  • Has an appreciation for and values the tenets of diversity and inclusion.

EXPERIENCE:

  • Demonstrated experience in fundraising, volunteer management and/or sales.
  • Track record of reaching aggressive goals.

Institution: New Mexico State University
Job Title: Family Outreach Specialist
Full Posting: http://jobs.nmsu.edu/postings/37202
Posted by AHEPPP on: November 12, 2019

Family Outreach Specialist- Undergraduate Admissions & Orientation Full- time position available. Work in collaboration with partners across campus to develop and deliver an innovative and effective parent and family orientation program. Draw upon national best practices and emerging trends in parent transition, retention and early engagement strategies. Provide continual communication via email, newsletter, etc., for a year after orientation. Oversee outreach and communications to parents of prospective students. Serve as the transformational lead in communicating with parents. Supervise graduate and student staff related to Aggie Welcome & Orientation program. Bilingual applicants strongly encouraged to apply.

NMSU is an equal opportunity and affirmative action employer. Offer of employment contingent upon verification of individual’s eligibility for employment in the US and upon completion of applicable background review.

For complete job description, requirements, and to apply, visit http://jobs.nmsu.edu/postings/37202.

Deadline Date: December 8, 2019