Job Listings

AHEPPP is happy to post job openings for all institutions regardless of membership. Positions will be posted on the website, posted in our members-only Facebook group and will emailed out to the AHEPPP membership. The cost is free and job information can be posted by emailing [email protected] Positions will be posted for 60 days unless otherwise noted or requested.

Orientation Manager, Western Washington University
Assistant Director for Family Orientation & Events, University of Texas at Austin
Transfer Success Coordinator, Fresno State University
Associate Director of New Student & Family Programs, University of Arkansas
Program Manager (Assistant Director) for Peer Advising Program, Florida International University
Assistant Director of Family Programs, George Mason University

Institution: Western Washington University
Title: Orientation Manager
Closing Date: February 17, 2020 at 11:55 pm
Full Posting:

Quick Summary about the Position:

The Orientation Manager provides overall event coordination for New Student Services/Family Outreach orientation programs for new students and family members. The Orientation Manager serves as the primary event planner and manager of orientation programs, and as the primary liaison with Western’s academic departments and advising services in planning and managing these events. The Orientation Manager works collaboratively with on and off campus partners to directly support new students and their family members in their transition to the academic, personal and social experience of Western Washington University.


Institution: University of Texas at Austin
Job Title: Assistant Director for Family Orientation & Events
Full Posting: click here
Posted by AHEPPP on February 4, 2020

Direct all aspects of the Family Orientation and Transfer Family Programs, focusing on the program growth and best practices for campus-wide collaboration. Coordinate secondary events, grant and awards projects. 


  • Effectively direct, plan, coordinate and manage all aspects and logistics of The University of Texas at Austin's multiple Family Orientation and Transfer Family Welcome sessions as well as other parent education programs or department events. Align goals of the program within the overall mission and purpose of Texas Parents. Serve on the Orientation Logistics Committee.
  • Develop and execute a comprehensive program for stakeholders during Family Orientation sessions. Working closely with multiple departments within the university's academic and non-academic sectors, devise a timeline and a curriculum of topical and relevant opportunities for parents to include Welcome, Afternoon and Closing sessions, as well as breakout sessions. Attend all Family Orientation and Transfer Family Welcome sessions.
  • Coordinate all student and volunteer staffing for Family Orientation, Transfer Family Welcome sessions and other parent education programs including, but not limited to, job description creation, recruitment, interviewing, hiring and overseeing HR appointments, training, payroll, leadership development, and on-site supervision. Conduct evaluations.
  • Work with the Director of Texas Parents to develop and manage Family Orientation budgets. Develop and execute budgetary plans to ensure financial growth.
  • Produce Family Orientation reports including attendance per session and overall programming, actual vs. budgeted expenses, trend identification, and post-con analysis.
  • Coordinate and oversee administrative processes assigned to student staff regarding applications, confirmations and selection committee materials for awards and grant programs. Promote programs to appropriate audiences to increase nominations and participation. Oversee student staff's collection of awarded organization's follow-up materials.
  • Serve as a contributing staff member in a team-centric and collaborative environment, functioning capably in a dynamic, fast-paced and growing office. Substitute for other staff as necessary. Keep abreast of current events as the pertain to students and their families. Perform other duties as assigned.       

Required Qualifications

Bachelor's degree. Two years experience in student affairs administration. Experience developing, directing and/or executing orientations in a university setting. Experience coordinating or administering a program. Demonstrated expertise with attention to detail, accuracy and problem solving. Exceptional organizational and planning skills. Experience providing exceptional and professional customer service, and operating both independently and as a vital part of a team. Exceptional writing skills and verbal communication skills. Proficient computer skills, including Microsoft Word, Excel, and PowerPoint and/or Keynote. Knowledge of programs, organizations and activities at a college or university. 

Preferred Qualifications

Master's degree in Higher Education Administration or a related field. More than two years of experience in student affairs administration, performing roles similar to the essential functions of the position. Experience using a database program such as FileMaker Pro or Access. Knowledge of programs, organizations and activities at The University of Texas at Austin or another university similar in size and scope. Knowledge of UT Austin policies and procedures, and UT history and traditions. 

Salary Range: $52,000 

Working Conditions

  • Work around standard office conditions. Repetitive use of a keyboard at a workstation. use of manual dexterity. Continuous sitting. Lifting and moving up to 40 pounds, reaching, pushing, pulling, climb step stool/ladder (set up for events). May work around chemical fumes. May work in all weather conditions and extreme temperatures. Work under stress, under deadlines, as a team member, independently, in shared office space, with interruptions and with overlapping projects. Exposure to dust, alarms, large crowds, and noise.  

Required Materials

  • Resume/CV
  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest

Institution: Fresno State
Job Title: Transfer Success Coordinator
Full posting: Transfer Success Coordinator
Posted by AHEPPP on February 4, 2020
Fresno State has recently established a Transfer Success Center and is searching for a Transfer Success Coordinator.

The Transfer Success Coordinator will oversee the development of the center and the services offered. Additionally, they will assist with transfer student programming during Dog Days, the new student orientation program. This is an amazing opportunity for an innovative professional to shape the experience of incoming transfer students and build a program from the ground up. The coordinator will work within the Office of New Student and Family Programs which includes Dog Days, the Family Association and the MentorU freshmen mentoring program.

Located in the San Joaquin Valley, Fresno State is a dynamic university primarily serving central California. The university serves over 24,000 students and has incoming classes of 2,500 transfer students for the fall semester and 1,500 for the spring. Fresno State was ranked 3rd by U.S. News and World Report’s 2018 best public universities in graduation-rate performance. In addition, Fresno State was ranked No. 41 in MONEY Magazine’s 50 Best Public Colleges rankings for 2018-2019. Please share this exciting opportunity with your colleagues.

Visit the link for the full position description. Any questions can be directed to [email protected]. Go Dogs!

Institution: University of Arkansas 
Job Title: Associate Director of New Student & Family Programs
Full Posting:
Posted by AHEPPP on February 9, 2020

The Associate Director is a member of the New Student & Family Programs Leadership Team that assists the Director in providing leadership to the department. The Associate Director will supervise and evaluate professional, graduate, and undergraduate staff members. The incumbent will oversee multiple NSFP programmatic areas including Extended Orientation Programs, Leadership Development & Late-Night Programs, First-Year & Transition Initiatives, and assist with Parent & Family Programs as needed.


Institution: Florida International University
Job Title: Program Manager (Assistant Director) for Peer Advising Program
Full Posting: click here
Posted by AHEPPP on March 5, 2020

Manages the day-to-day operations and objectives of the Peer Advising Program. Assumes responsibility for the overall success of the program using skills in planning, budgeting, and evaluating Peer Advising initiatives, along with expertise in orientation, transition and development of student leaders and graduate assistants/interns.

  • Recruits, selects, trains, supervises and evaluates approximately 45 new and returning student orientation leaders annually. Recruits, selects, trains, supervises and evaluates a Graduate Assistant and/or summer interns in accordance with the Division of Student Affairs and NODA Intern processes and procedures. Designs and implements a year-long curriculum of training and development for the Peer Advising Program in order to achieve specified learning outcomes.
  • Manages the day-to-day operations of the Peer Advising Program to meet departmental and university goals and objectives. Provides operations and administrative direction. Establishes priorities, assigns functions, and assures compliance with applicable policies, procedures, and standards. Contributes to management strategy and participates in strategic planning, staffing decisions, policy development, and other key areas.
  • Assists in developing partnerships throughout the University in order to attain program goals and objectives. Participates in as a member of various Division, campus, and university committees and represents the Peer Advising Program and the department at various community and student functions. Determines communication strategy to promote the Peer Advising Program. Presents to professional and student groups.
  • Recommends or develops, as needed, a strategic plan for the Peer Advising Program and implements the strategic plan. Facilitates and evaluates quality improvement efforts and associated tools resulting in the recommendation and implementation of changes in policies, procedures and practices, as necessary. Advises senior management in implementing programs, new initiatives, and special projects.
  • Participates with senior managers to develop budget plans for the program and monitors expenditures and revenues, as necessary. Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures.  Occasionally handles cash transactions. May serve as the merchant accounts primary contact. Handles sensitive cardholder information and/or processes credit card transactions for the department/unit.
  • Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are locally related to the position.

Bachelor's degree in an appropriate specialization and four (4) years of related experience, or Master's degree in an appropriate specialization and two (2) years related experience.

Ability to work regularly at Modesto Maidique Campus (MMC), Biscayne Bay Campus (BBC), and FIU at I-75

$48,500 - $52,500


Institution: George Mason University
Job Title: Assistant Director of Family Programs
Full Posting:
Posted by AHEPPP on March 25, 2020

Assistant Director of Family Programs

The George Mason University, Division of University Life invites applicants for the position of Assistant Director of Family Programs within New Student and Family Programs (NSFP). George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.


Reporting to the Associate Director of Family Programs, the Assistant Director facilitates the coordination, implementation and evaluation of the department’s family programming, outreach and communication. Additionally, the Assistant Director assists with the program development and implementation of Orientation and other programs and initiatives serving the office’s mission.

The position is comprised of five main components:

(1) Coordinate the development and implementation of signature family programs, including Family Weekend, Sibs & Kids Weekend and Family Orientation; 
(2) Implement and assess the communication plan for family programs, including social media, weekly newsletter and websites; 
(3) Manage offerings for the George Mason Family Association; 
(4) Manage virtual outreach opportunities to engage families from a distance; 
(5) Supervise the Graduate Assistant for Family Programs. Additionally, this position will select, train and supervise undergraduate student employees focused on family programming.

As a professional staff member in NSFP, the Assistant Director will have exposure to relevant administrative responsibilities, such as communication, professional development, and collaborating with campus partners. It is important that the Assistant Director maintain active participation in key professional organizations relevant to the position. Working together with the Associate Director, the NSFP professional staff, and a dynamic team of student leaders, this position will assist in implementing family programs that reach over 7,000 families annually. As an integral member of the NSFPteam, the Assistant Director provides direction and support for a wide range of division initiatives and serves as an active ambassador for the George Mason community.

Required Qualifications:

  • Master’s degree in higher education, student personnel, counseling or a related field;
  • Must have a strong working knowledge of new student and family programs; student and family transitional issues; student leadership and training development; mentoring and advising of student leaders;
  • Must have experience designing, developing and executing large-scale programming initiatives;
  • Exceptional interpersonal, oral and written communication skills are vital;
  • Must demonstrate experience designing and executing large-scale program assessment, and be able to analyze data and create meaningful reports;
  • Highly developed organizational management and problem-solving skills and must work accurately and efficiently in order to meet a multitude of deadlines and responsibilities;
  • Demonstrated leadership abilities;
  • Must have a commitment to diversity and be comfortable working within diverse populations.

Preferred Qualifications:

  • One full-time year desired professional experience in a higher education environment;
  • Experience supervising graduate and undergraduate student staff;
  • Experience developing and executing communication plans.

New Student and Family Programs is an interdependent and fast-paced environment, providing the staff ample opportunities to communicate and collaborate across programs and initiatives. Flexibility to work evening hours and weekends, particularly during summer months, is a position requirement.