Job Listings

AHEPPP is happy to post job openings for all institutions regardless of membership. Positions will be posted on the website, posted in our members-only Facebook group and will emailed out to the AHEPPP membership. The cost is free and job information can be posted by emailing support@aheppp.org. Positions will be posted for 60 days unless otherwise noted or requested

Program Coordinator, Cal State Los Angeles
Coordinator - New Student Services, University of Arizona
Assistant Director of Special Events, Columbia University
Coordinator, Retention Management and Planning, Texas State University
Director, New Student and Family Programs, UC- Boulder
Assistant Director, Parent & Family Programs, UCLA
Parent & Family Program Coordinator, Oregon State University
Graduate Assistant, Ohio University


 

Institution: CSU Los Angeles
Job Title: Program Coordinator, New Student and Parent Programs
Full Posting: click here
Posted by AHEPPP on November 29, 2016

Essential Functions: Under the supervision of the Assistant Director for New Student and Parent Programs (NSPP), the Program Coordinator is responsible for the planning, execution, and assessment of specific programs, as well as providing detailed assessment and general support for other events, services, and programs within the New Student and Parent Program portfolio, including but not limited to Golden Eagle Orientation, Parent Academy, and other student/family transition programs and initiatives.  The incumbent plans welcome and transition events for freshman and transfer students by working intentionally with partners across campus to positively impact new student retention; collects meaningful data by creating surveys and other observable metrics to accurately determine the success level of NSPP initiatives; liaises with Institutional Research and other campus departments to accurately acquire necessary  data for assessment reports; and also provides supervision for support staff and support for daily area operations.

Required Qualifications & Experience: Equivalent to graduation from an accredited four-year college or university in one of the behavioral sciences, public or business administration, higher education, or a job-related field.  Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.  Equivalent of two years professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth.  A Master’s degree in a job-related field may be substituted for one year of the professional experience.  Successful candidates must demonstrate excellent written and oral communication skills; ability to speak in public forums and conduct presentations; and ability and/or interest to work in a multi-cultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

Special Desired Qualifications: Master’s degree from an accredited four-year college or university in one of the behavioral sciences, public or business administration, higher education, or a job-related field.  Previous experience conducting assessment; experience with transition and/or parent programs; bilingual Spanish fluency a plus; demonstrated positive disposition; professionalism, student centered philosophy, and teamwork.


 

Institution: University of Arizona
Job Title: Coordinator, New Student Services
Full Posting: https://uacareers.com/postings/15008
Posted by AHEPPP on November 29, 2016

The Program Coordinator for New Student Services is part of a team responsible for the overall operation and management of first-year enrollment and welcome programs (e.g. Next Steps Center, New Student Orientation, Transfer Student Welcome, Wildcat Welcome), student employment and training (e.g. Orientation and Welcome Leaders, Orientation Resident Assistants), and special events that facilitate students’ transition into and through university life. New Student Services strives to provide each student with a welcome experience that assists in their connection to the university and builds their identity as a member of the Wildcat family. The Program Coordinator will provide logistical and personnel support for all New Student Services programs.

New Student Services reports to the Office of the Associate Vice President for Student Affairs/Enrollment Management and Dean of Admissions and works closely and cooperatively with key University programs and services to ensure the academic and personal support needs of students are effectively addressed.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson or Phoenix area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS). Ask your department contact to be introduced to ABRS prior to your visit.

The University of Arizona has been recognized on Forbes 2015 list of America’s Best Employers in the United States and has been awarded the 2015 Work-Life Seal of Distinction by the Alliance for Work-Life Progress! For more information about working at the University of Arizona, please click here.


Institution: Columbia University in the City of New York
Position Title: Assistant Director of Special Events
Posted by AHEPPP on December 7, 2016
Job Summary
Reporting directly to the Director of Special Events and Programs, the Assistant Director assists with programs and events for Columbia College (CC) and The Fu Foundation School of Engineering and Applied Science (SEAS) on behalf of the Dean of the College and the Engineering school. This position plans special events and programs designed for students, families, alumni, senior administrators, staff, and faculty of CC/SEAS. 
 
Event Planning and Management 
A. In coordination with orientation programs, take the lead in the planning and production of Family Orientation, including, but not limited to, presentation logistics, catering needs, and alumni participant coordination. , 
B. Manage and oversee Family Weekend programming, including overall schedule, space reservations, off-campus entertainment options for families, and campus tours. 
C. Liaise with CC and SEAS colleagues to coordinate faculty participation in Class Day ceremonies as well as serve as internal expert with student awards process. 
D. Manage logistical aspects of all events, including, but not limited to, registration logistics, tracking RSVPs, ordering and producing supplies, as well execute the other on-site key components of large-scale events and small scale Deans' programs. 
 
Strategic Planning and Partnerships 
A. Work with Director to conduct post-event analysis in order to suggest future changes and identify opportunities for cost savings. 
B. Work with Human Resources and Financial Aid to promote student positions, communicate job description with potential candidates, hire, and train student staff for events. 
C. Cultivate areas of opportunity for collaboration with colleagues, including board relations and support to student and young alumni programming and. 
D. Oversee the use and maintenance of the CC and SEAS calendar of events which is shared across all partner offices. 
 
Communications 
A. Manage event-related registration logistics, programs, invitations, and other internal and external communications efforts. 
B. Support Family Engagement and Communications in creating and maintaining the department's website as well as the updating of graduation-related communications. 
C. Assist with the production and creation of newsletters and other event -related publications and signage. 
 
Event Research and Expertise 
A. Stay up-to-date on related policies and procedures, and assist with ensuring that purchasing guidelines are followed. 
B. Develop event planning expertise, especially as it pertains to using Columbia University space and internal vendors. 
C. Build and maintain databases of information and resources for event planning and recommend vendors (caterers, florists, printers, promotional items, etc.) and appropriate venues and space to colleagues. 
 
Minimum Qualifications:
Bachelor's degree and/or its equivalent required. A minimum of 2-4 years of related experience required (or equivalent combination of education and experience).  
 
Preferred Qualifications:
Event experience must involve planning events from start to finish. Excellent interpersonal, verbal, and written communication skills necessary and problem solving skills are essential. Ability to manage multiple tasks in a high stress environment and the ability to work independently with extreme attention to detail are required. Frequent evening and occasional weekend hours required. Computer and social media literacy (Windows, Outlook, PowerPoint, Word, Excel, Facebook, Twitter) preferred.  

Institution: Texas State University
Position Title: Coordinator, Retention Management and Planning

Full Posting: https://jobs.hr.txstate.edu/postings/18934     
Posted by AHEPPP on December 14, 2016

Retention Management and Planning Office works collaboratively across campus to support strategic initiatives. The Coordinator for the Retention Management and Planning office is a full-time position reporting to the Assistant Director. The Coordinator works with the Parent and Family Relations program to design, execute and assess programs and events that serve parents and family members of current Texas State students. This position designs and facilitates marketing and communication for events, provides budgeting planning and management, and partners with internal and external professionals, students and volunteers throughout the year. This position also serves a s a point of contact for parents and families searching for information or assistance, both on and off campus. Additionally, this position will work with the Parent and Family Advisory Council, and the Family Association membership program.

Serves as primary event coordinator for Parent and Family Relations, including Family Weekend and Family Day
Partners with other departments for event coordination, including New Student/Parent Orientation and Move-In
Creates and facilitates communication and marketing for events
Assists with budget planning and management
Develops and executes assessments and contributes to annual reports
Provides accurate and timely information to parents and families
Monitors and responds to incoming phone calls and emails from parents and families
Assists the Assistant Director with the Parent and Family Advisory Council
Member of the Parent and Family Relations Team
Contributes to social media and web site development
Proven organizational abilities to plan and independently execute projects/tasks within specific deadlines while exercising good judgment
Successfully balance and prioritize numerous competing concerns


 

Institution: University of Colorado - Boulder
Position Title: Director, New Student and Family Programs
Full Posting:  click here
Posted by AHEPPP on December 28, 2016

New Student & Family Programs at CU Boulder invites applicants for Director of New Student & Family Programs. CU Boulder is a dynamic community of scholars and learners situated on one of the most spectacular college campuses in the country. As one of 34 U.S. public institutions belonging to the Association of American Universities (AAU) – and the only member in the Rocky Mountain region – CU Boulder has a proud tradition of academic excellence, with five Nobel laureates and more than 50 members of prestigious academic academies.  CU Boulder employs more than 7,200 people, with more than 1,100 tenure and tenure track faculty.

Description

The Director of New Student and Family Programs serves as the primary leader and manager for all aspects of New Student and Family Programs at the University of Colorado Boulder including strategic oversight, implementation, and evaluation. In coordination with the Division of Student Affairs Strategic Plan, the Director of New Student and Family Programs (NSFP) plans, implements, directs, and assesses welcome/transition programming for incoming students and families. In guiding students and families through the transitions of matriculation, this office exists to create community, and assist students and families to learn, develop, and grow in their new environment. Through relationships with other campus units, we work to cultivate and deepen the relationship between the students, families and CU-Boulder and to assist students in coming into alignment with the University’s values and policies. In addition to responsibilities with new students and their families, this position is also responsible for creating, planning, and implementing all family communication, events, and coordination over the life-cycle of the student.

To access this full posting, type the job number 07741 into the Advanced Search bar titled "Job Number" at the following URL: https://cu.taleo.net/careersection/2/moresearch.ftl?lang=en&radiusType=K&location=6100103016&searchExpanded=true&radius=1&portal=101430233


Institution: University of California, Los Angeles
Position Title: Assistant Director, Parent & Family Programs
Full Posting: Click here
Posted by AHEPPP: January 6, 2016

As part of UCLA's Alumni Affairs organization, the Office of Parent & Family Programs is committed to helping parents and families participate in their student's experience. The Parent & Family Programs team believes that an informed and supportive family plays an integral role in educational success and offers resources to parents and families to understand their student's experience at different stages in his or her collegiate career. The Assistant Director of Parent & Family Programs is responsible for helping to cultivate lasting relationships with parents, families and campus partners that strengthen University ties throughout their student's college experience and beyond. 

Working with Alumni colleagues and managing a team of student staff, the Assistant Director will serve as lead for Parent & Family Programs events and outreach initiatives. He/She will be primarily responsible for managing the logistics of signature events including Coffee Socials, Parents' Council meetings, and Out of State/International Family receptions held throughout the year. 

The Assistant Director will oversee the efficient and effective implementation of parent volunteer recruitment and engagement for campus and regional events including Move-In Weekend, Bruin Family Weekend, Bruin Day and Family Orientation. He/She will manage parent communications including an online newsletter, volunteer monthly updates, emails, a full website and social media initiatives. In addition, the Assistant Director will lead ongoing assessments of programs, services and communications channels to provide analytics, reports and recommendations.  


 

Institution: Oregon State University
Position Title: Parent & Family Program Coordinator
Full Posting: https://jobs.oregonstate.edu/postings/36995
Posted by AHEPPP: January 10, 2016

The Office of New Student Programs & Family Outreach at Oregon State University is seeking a Parent & Family Program Coordinator. This is a full-time (1.0 FTE), 12-month, fixed term professional faculty position.  The Parent & Family Program Coordinator serves as a member of the New Student Programs & Family Outreach (NSPFO) team. The position is responsible for all planning, assessment and implementation of logistics associated with engaging programs for parent and family members of OSU students in support of student success. This position reports to the Director, New Student Programs and Family Outreach.

Specific position duties include but not limited to:
- Responsible for leading, assessing and implementing parent and family programs on behalf of the department and University including communication, family orientation logistics, and outreach programs. Responsible for developing, editing communications and materials for, and distribution of, newsletters, calendars, promotional materials.
- Coordinates University entities and partners to produce inclusive and engaging Welcome Week activities/events, including new student walk, convocation, and assist with the development, implementation, and assessment of the overall Welcome Week program. Responsible for the management of the Welcome Week budget and marketing.
- Manage and coordinate departmental social media networking efforts. Provides oversight of the department and family website to ensure information and University programs are accurately represented.
- More information on duties and qualifications can be found at https://jobs.oregonstate.edu/postings/36995

Closes January 24, 2017


Institution: Ohio University
Position title: Graduate Assistant for Parent & Family Programs
Full posting: http://www.ohiouniversityjobs.com/postings/21225

Remuneration: $11,000.00 (plus tuition waiver) 

Position Description: 

The primary responsibilities for the Graduate Assistant for Parent and Family Programs are to assist the staff of the Office of the Dean of Students with special projects and administrative tasks as they relate to parents and families. The focus of this assistantship is to provide the graduate student with parent and family based experience.  In addition, the Graduate Assistant will gain experience working in the Office of the Dean of Students.  Some of the responsibilities have included the following:

  • Assist in the coordination of the OHIO Parent & Family Program

  • Assist and coordinate special weekends and activities for Ohio University, including Opening Weekend, Parent & Family Weekend, Dads Weekend, Sibs Weekend, and Moms Weekend

  • Provide support to and coordinate events for the OHIO Parents Advisory Council, regional parent’s clubs, and the Parents & Family fund

  • Development and upkeep of the OHIO Parents and Families Newsletter and email distribution list

  • Maintain the Parent & Family website (www.ohio.edu/parents), Facebook (https://www.facebook.com/OHIOParents), and Twitter (https://twitter.com/OHIOParents)

  • Assist with the development and instruction of the PF 1000: Parent and Family Experience course

  • Assist with a portion of the planning, coordination, and implementation of Bobcat Student Orientation

  • Respond to student and parent concerns

  • Assist with assessment efforts of the department including benchmarking projects

  • Participate in Division of Student Affairs committees

  • Other duties as assigned, including opportunities to assist with Ohio University’s Campus Conversation Series and other diversity initiatives on campus

Graduate Assistants are expected to work a total of 300 hours over the course of the semester. This time period will begin two weeks prior to the start of the semester and conclude at the end of the semester. This averages out to approximately 20 hours per week.

To apply, please complete the online application at: http://www.ohiouniversityjobs.com/postings/21225

To apply, you will need your resume, cover letter, a list of professional references, and your autobiographical sketch/personal statement. You may apply for up to four graduate assistantships at Ohio University. For general questions on the GA application process, please contact: Emily Mason, Graduate Assistant for the Office of the Dean of Students at em585714@ohio.edu or (740) 593-1800. Questions regarding the above position should be directed to: Jamie Patton, Assistant Dean of Students, at 740-593-1800, or e-mail at pattonj1@ohio.edu